Room Booking Panel – Helpdesk

By default a Room booking panel will be provisioned for every room that you have in Display.

You can set up everything from logo, buttons and design. You can have different set-ups per room.

Table of content

Room booking panel list
How to edit a room booking panel
How to bulk edit Room Booking Panels

Room Booking Panel List

All Room Booking Panel are listed here. Each Room Booking Panel is listed with it's name, design used, timezone, the enabled interactivitity options used for each Room Booking Panel and a status of the heart beat of the Room Booking Panel.

Heartbeat signal (Polling)

The Room Booking Panel list shows the "heartbeat" of every display. The purpose of the ”heartbeat” (display status) – is to give the administrator a warning if one or more devices are “not responding”. A “not responding” can occur due to different reasons – that be either missing power, broken wifi etc.

If a Room Booking Panel has not requested information over a period of 10 minutes (should request every 1. Minute) – then the status will change to “Not responding” – and a mail will be send to the email of the administrator.

The email used will be the administrator's login.

How to edit a Room Booking Panel

Choose “Displays“-tab
Click “Room Booking Panel” in the left menu
Click on the name of the Room Booking Panel you want to edit

You can also bulk edit multiple displays - please see the section "How to bulk edit Room Booking Panel" for information on this action.

General

Display Enabled – display is active or not
Tags - one or more tags making it easier to filter displays in the Room Booking Panel list. (if rooms are imported from Planner, the location of the room will always be listed)

Visibility

Show logo – Show logo (like a company logo or room logo)
Show Room image – Show room image when clicking details on a display (room image is set through – “Settings”->”Rooms” – for that specific room)

Make sure the filename only contains english letters and numbers. It fails if the filename contains ÆØÅ

Show Meetinglist button – Show button that will reveal all todays bookings of the room
Hide title - Hide the title on the Display. Can be useful if your titles contain sensitive information.
Hide owner - Hide the owner on the Display.
Sleep start - starts sleepmode for the site. The site becomes black and heartbeats are turned off. Uses the timezone from localization. NOTE does not affect the tablet, only the site.
Sleep end - ends sleepmode for the site. The site becomes black and heartbeats are turned off. Uses the timezone from localization. NOTE does not affect the tablet, only the site.

Interactivity

Require on-screen confirmation – Show confirmation button. The meeting will be cancelled if it isn't confirmed on the screen.
Confirmation in advance – Minutes before booking start the confirmation button will show
Confirmation deadline – Minutes after booking start that the confirmation must be performed
Allow on-screen booking – Show button to perform spontanious booking of meeting rooms
Allow on-screen end time changes – Show button to allow editing of the end time of current booking. This allows bookers to extend or shorten meetings.
Require pincode - any interaction on the screen will be challenged with a pincode
Verify Authorization - verify that the enabled interactivity options is possible with the service account used

Error Reporting

Choose available equipment in the room - Choose equipment that is available and should be possible to report errors for.
The equipment is defined in the Settings - please see here for more information on this

LED Settings

These settings are only relevant if you are using the LED wall mounts.

Enable Frame intensity Control – Enable light for this Room Booking Panel
Frame intensity - level of light intensity going from 0-5 (0 lowest till 5 highest)

IMPORTANT - this requires the latest kiosk browser from Sign in Workspace(where the setting also have a setting related to screen brightness - please download it from our download site https://downloads.pronestor.com/ )

Localization

Timezone – Timezone for current display
Dateformat - Date format for the current display
Timeformat - Time format for current display
Language - language used for buttons etc. (* if using a custom design with user edited labels, this selection may be ignored)

Design

Style – Choose a design template
Background image - image to be used as background on the display.
Please check your tablet resolution to ensure a best fit:
1280 x 800 px - image size for Philips 10BDL3051T
1280 x 800 px - image size for Samsung Galaxy Tab 4 – 7” og 10,1”.
1024 x 768 px - image size for iPad 2 og Ipad mini.
2048 x 1536 px - image size for all Retina iPads.
We recommend that all images are jpegs and in 72 dpi.

Make sure the filename only contains english letters and numbers. It fails if the filename contains ÆØÅ
Background image fit - how to fit the background image
Background color - color to be used if background image doesn't fill the whole background
Font color - color to be used for text in "room name" and "Next meeting" labels

Preview

Width/Height – pixel width and height for the preview window
Maintain aspect ratio – when enabled, any changes to width or height will keep the ratio of the preview window.

How to bulk edit Room Booking Panel

In the list of Room Booking Panel - you can select one or more Room Booking Panel that you want to apply the same settings for. Using Bulk Edit will make it easy to apply one or more settings to all Room Booking Panel or a group of Room Booking Panel.

When bulk editing Room Booking Panel you will be presented with all the settings that a Room Booking Panel offers. Only the settings that you enable, will be applied to all the Room Booking Panel that one has chosen to bulk edit.